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Employment

Administrative Assistant - Job Description

Applications being accepted now and interviews are being scheduled. Download a copy of this information (Click Here)

Administrative Assistant needed at Saint Paul's Lutheran Church located in Fulton, MD. Part

time position. Hours are typically from 9 AM to 1 PM Monday through Friday. Will assist the

Pastors, church council and staff with daily operations of the church. Must be able to

demonstrate proficiency with Microsoft Office products, including Microsoft Publisher.

Experience with publishing software and Website content maintenance preferred. Must have

excellent communication skills - written, verbal and phone.

RESPONSIBILITIES:

Document Preparation including but not limited to:

•Prepare weekly announcement bulletin

•Prepare weekly Thursday worship bulletin

•Copy weekly Sunday bulletins

•Send weekly congregational email

•Prepare weekly attendance and involvement sheets (yellow sheets)

•Sends monthly newsletter via email

•Copy monthly newsletter

•Prepare tickets for congregational dinners as needed

•Prepare Christmas and Easter flower dedication bulletin inserts

•Prepare All Saints list of names insert

•Assemble and print annual report

•Occasionally prepare the Sunday worship bulletins

•Prepare wedding and funeral bulletins as needed

Office duties

•Ensure the orderliness of the office

•Ensure doors are locked before leaving

•Ensures all documentation, mail, email, messages etc. are distributed to the

appropriate personnel

•Filing, data entry, photocopying, and maintenance of charts, files, order, etc. as

assigned.

• Including attendance and involvement sheets, flower and sanctuary lamp

forms

•Maintain church activities schedule on the calendar in the office

•Maintain office equipment (changing toner etc.)

•Order office supplies

•Maintain electronic and paper files

•Stuff weekly worship bulletins with inserts

•Organize the cleaning crew following special events, straightening up after

events or meals

•Assisting in organizing and ordering supplies and food for funerals and events as

well as organizing helpers

•Contact florist when extra flowers are needed for special occasions

•Assist with assembly of congregational mailings as needed

•Assist council members and other congregation members as requested

•Other duties as assigned

Administrative Assistant:

•Support the Pastors, Council and church staff with scheduling and administrative

tasks

•Screen calls and visitors for the Pastors and staff providing appropriate direction

for assistance

•Greet visitors to Saint Paul's Lutheran

•Must maintain confidentiality

QUALIFICATIONS:

•Detail Oriented; Well Organized

•Must have excellent verbal and written communication, comprehension, computer and

interpersonal skills, teamwork, flexibility

•Must demonstrate basic proficiency in use of Windows, Microsoft Office Suite, including

Microsoft Publisher and World Wide Web

•Ability to lift office supplies and packages that are delivered

•Education: Must have the ability to perform needed functions. Minimum of High school

diploma or GED required.

•Must pass background check

SALARY:

•$15,000-$18,820 commensurate with experience

•Increases determined based on annual performance reviews

Other Benefits:

•2 weeks vacation

•The following national holidays off: New Years Day, Martin Luther King Jr. Day,

Memorial day, Independence Day, Labor Day, Thanksgiving and the day after, Christmas

Day

•Weather closings follow the Howard County School System

For further information or to schedule an interview please contact Pastor Carolyn Shank at

pastorcarolynshank@gmail.com or 301-725-0241.

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